How this connects: a rule and a setting at work in other modules

Steps

1. 1

   Open the policy for posting journal entries

   In Settings, Access control, Approval policies, select Post, approve, a journal entry. It is on the built-in rule: one approver holding the permission to approve journal entries on the same entity.

2. 2

   Add a second step for large entries

   Select Add step. Name the new step Head office sign-off. In Approver holds it over, choose head office, so the second approval comes from someone whose role covers the whole organisation.

   • Select Add step
   • Type Step name: Head office sign-off
   • Select the same entity
   • Choose head office
3. 3

   Set the condition on the amount

   Switch on Only when on step 2. Keep the field amount, choose the condition at least, and enter 50000 in Value. The sentence under the step now ends with Only when amount is at least 50000.

   • Select more than
   • Choose at least
   • Type Value: 50000
4. 4

   Select Save policy

   Select Save policy. The action now shows 1 saved. From this moment, journal entries of 50,000 dirhams or more need two different approvers.

   • Select Save policy
5. 5

   Open Accounting, Journals, and select Approval Queue

   Now see the rule at work in another module. In the left menu select Accounting, then Journals, then Approval Queue. Two entries prepared by the accountant are waiting: an accrual of 1,800 dirhams and one of 72,000 dirhams.

   • Select Journals
   • Select Approval Queue
6. 6

   Approve the small entry

   On the entry of 1,800 dirhams, select the green tick, Approve and post. A box shows the entry once more. Select Approve. The message reads Entry approved and posted. The second step did not apply, because the amount is under 50,000.

   • Select Approve entry JE-2026-0004
   • Select Approve

   

7. 7

   Approve the large entry

   Now select the green tick on the entry of 72,000 dirhams, and select Approve. This time the message reads Your approval is recorded, waiting on step 2, Head office sign-off. Not approved yet. The entry stays in the queue for a second person.

   • Select Approve entry JE-2026-0003
   • Select Approve
8. 8

   Check the two entries

   Select All Entries. The small entry shows Posted. The large entry still shows Pending approval, with Awaiting approval under it. The policy asks for a different person for each step, so the second approval must come from another person whose role covers head office.

   • Select All Entries
9. 9

   Open the score settings on the entity's overview

   Next, a score setting. Select Dashboard in the left menu to open the entity's overview. Its overall score is rated high risk. Scroll to the panel that begins Based on, and select Modules and risk levels.

   • Select Modules and risk levels
10. 10

    Change a risk level and select Save

    Suppose the group decides to be stricter. Under Risk levels, change High risk from to 50 and select Save. Anything below 50 per cent now counts as critical. Scroll to the top: the same score is now rated Critical, and the panel records the levels in use for this entity.

    • Type High risk from (%): 50
    • Select Save
11. 11

    Open Group Compliance

    Select Group Compliance in the left menu. It gathers the scores of every entity for head office. The entity is listed with the same overall score and its module scores, and Top Risk Areas names the modules that pull it down. What you set on one entity is what the group sees.

    • Select Group Compliance
12. 12

    See the imports in the sanctions screening

    Last, the imports. Open AML/CFT and select Screening. Every employee and counterparty you imported in this course was screened against the watchlists automatically. Total screened counts the checks, and the list below shows each name with its type, status and the time it was screened.