Edit the key details and link the vendor

Steps

1. 1

   Select Edit details

   At the top of the contract's page, select Edit details. The Edit button in the Key details panel opens the same form. It is headed Edit key details and has five sections: Contract, Parties, Counterparty vendor record, Term and renewal, and Value and payment.

   • Select Edit details
2. 2

   Correct the contract title

   Contract title is the name used for this contract across ComplianceOS, including in the calendar and the risk register. The analysis copied it in capitals from the document. Type it the way you want colleagues to see it. If you clear it, the contract has no title and the file name is used instead.

   • Type Contract title: Last-mile delivery services agreement
3. 3

   Check the type, governing law and jurisdiction

   Contract Type decides which compliance checks are run; choose Not set only if none fits. Governing Law is the law the contract is read under. Jurisdiction is the court or arbitration body that hears disputes. All three are right here, so leave them. Changing the type or the governing law runs the checks again.

4. 4

   Check the parties

   Under Parties, Party A is the first party named in the contract, here your own company, and Party B is the counterparty. Each has a jurisdiction, which is where the company is established. Correct a name here if the analysis misread it. Both are right, so leave them.

5. 5

   Search the vendor directory

   Counterparty vendor record links this contract to the counterparty's record in the vendor directory. The link is optional. It says No vendor linked for now. In the search box, type part of the vendor's name or its tax registration number, or TRN.

   • Type Search vendors by name or TRN: Barq
6. 6

   Choose the vendor

   Select the vendor in the list. Its name moves into the box above, with a Remove link button beside it in case you chose the wrong one.

   • Choose Barq Line Logistics LLC, AE
7. 7

   Check the dates and the renewal

   Under Term and renewal, Effective Date and Expiry Date drive the expiry warnings and the calendar entry. Renews automatically is Yes, No or Not set. This agreement does not renew by itself, so it is No, and Renewal notice, the number of days' notice needed to stop a renewal, stays empty.

   

8. 8

   Look at the notice periods

   Termination notice is the number of days' notice needed to end the contract early. Enter whole days only. The analysis picked up fourteen days, which is the courier's notice period under clause 6.1. We come back to this field at the end of the lesson.

9. 9

   Check the value and payment terms

   Under Value and payment, Contract value is the total in dirhams, as a number without commas. Original currency is the three-letter code of the currency the contract is written in. Payment terms is free text. All three are right. Leaving the value empty removes this contract from the total value shown in Analytics.

10. 10

    Select Save

    The note above the buttons says that changing the type, the governing law, the dates, the value or a clause runs the compliance checks and the risk score again. A title and a vendor link change neither, so this save takes a few seconds. Select Save. A message says Details saved and the form closes.

    • Select Save
11. 11

    Check the Key details panel

    Key details now shows Barq Line Logistics LLC under Vendor record instead of Not linked. The same vendor record is used by the tax team and by the Data Protection Officer, so all three see one supplier.

12. 12

    Reopen the form and correct the termination notice

    Select Edit in the Key details panel to open the form again, and scroll to Termination notice. Our own notice period under clause 6.2 is ninety days, and that is the one the business must plan for. Type 90.

    • Select Edit
    • Type Termination notice (days): 90
13. 13

    Save and let the checks run again

    Select Save. A notice period is one of the values the compliance checks and the risk score use, so they are run again. The form closes at once, and a message says the details were saved and the checks and risk score are being re-run in the background. Beside the status tags, a tag reading Re-check queued shows until they finish.

    • Select Save