After the erasure: the confirmation letter, the evidence, the suppression entry and closing the request

Steps

1. 1

   Open the erasure request

   In Data Protection, select DSRs and select View on the request from Reem Al Falasi. Its status is now In progress, and the plan under Automated erasure shows Completed.

   • Select DSRs4 (4)
   • Select View: Reem Al Falasi
2. 2

   Select Requester confirmation

   Select Requester confirmation. A letter opens that you can send to the person. It quotes the request reference and the right it answers. Its opening follows what the erasure did: here no connected system held data on the person, so it says that nothing was found and there was nothing to erase. When data is erased or kept, the letter lists it, with the legal basis for anything kept. It also tells them they were added to your suppression list.

   • Select Requester confirmation
3. 3

   Select the Arabic tab

   The letter is prepared in both languages. Select the Arabic tab to read the Arabic text. Copy puts the letter on your clipboard to paste into an email, and Download saves it as a file. Read it before you send it. If your staff removed the person's data by hand from a system that is not connected, add a line that says so.

   • Select العربية
4. 4

   Select Show evidence

   Select Show evidence under the plan. The trail lists each event with its time and who did it: the plan was created, it was approved, and the person was added to the suppression list. With a connected system there is also a line for each table, with the row counts before and after. This trail is what you show an auditor.

   • Select Show evidence (3)
5. 5

   Select Update to close the request

   Select Update at the bottom of the record. Response notes already holds a line that the erasure wrote by itself, with the date and the counts of tables deleted, anonymised, retained and left for manual action.

   • Select Update

   

6. 6

   Set the status to Completed and add your note

   Open Status and choose Completed. Add your own line to the notes, saying what was removed by hand and when the confirmation was sent.

   • Select In progress
   • Choose Completed
   • Type Response notes: [2026-10-20] Automated erasure plan 5fce4672 completed: 0 table(s) del…
7. 7

   Select Save Changes

   Select Save Changes. The request now shows Completed in the list, and its deadline no longer counts down.

   • Select Save Changes
8. 8

   Select Suppression list

   Select Suppression list in the In this module list. The erasure added two entries: one for the email address on the request and one for the phone number you searched with. Each has the scope All processing, the source Erased and the status Suppressed.

   • Select Suppression list
9. 9

   Select View on the entry

   Select View on the entry for the email address. The record says it was added automatically after the person's data was erased, so that it is not collected or imported again. Reason quotes the reference of the request, so you can trace the entry back to it.

   • Select View