Record fuel and refrigerant, choosing the factor yourself

Steps

1. 1

   Open Emissions and select Manual Entry

   In ESG and Carbon select Emissions, then Manual Entry. The first record is the diesel burned by the eight delivery vans from July to September.

   • Select Emissions1 (1)
   • Select Manual Entry
2. 2

   Choose Scope 1 and Fuel

   In Scope choose Scope 1 (Direct), because the company burns this fuel in vehicles it runs. In Category choose Fuel.

   • Select Scope
   • Choose Scope 1 (Direct)
   • Select Category
   • Choose Fuel
3. 3

   Describe the fuel and enter the litres

   In Subcategory type what it is and where it was used. In Unit type L for litres, and in Activity Data type 9750, the litres on the fuel card statement.

   • Type Subcategory: Diesel, delivery vans, Q3
   • Type Unit: L
   • Type Activity Data: 9750
4. 4

   Read the amber note

   This time the note under Emission Factor is amber. It says several different activities fit this record, so the factor cannot be chosen automatically. There are many fuels, and ComplianceOS will not guess. The buttons in the note are the candidates.

5. 5

   Try Create without a factor

   Fill Period Start and Period End, then select Create to see what happens. ComplianceOS refuses and shows a message in red: choose an emission factor before saving. A record is never saved with a guessed factor.

   • Type Period Start: 2026-07-01
   • Type Period End: 2026-09-30
   • Select Create
6. 6

   Choose the diesel factor from the buttons in the note

   The vans fill up at the national oil company's stations. In the amber note, select the button ADNOC diesel for the United Arab Emirates, 2025, at 2.68 kilograms for each litre. Each button gives the fuel, who published the figure, where and when it applies, and the kilograms of CO2e for each unit. The note disappears, the Emission Factor box shows your choice, and a line underneath says the factor expects the activity in litres.

   • Select ADNOC diesel — ADNOC · UAE 2025 · 2.68 kgCO2e/L
7. 7

   Set the source type and a note, then select Create

   In Source Type choose Fuel Receipt, and in Notes name the statement. Select Create. The record is added: 9,750 litres at 2.68 gives 26,130 kilograms of CO2e.

   • Select Source Type
   • Choose Fuel Receipt
   • Type Notes: Fuel card statement FC-2026-Q3, eight delivery vans.
   • Select Create

   

8. 8

   Start the refrigerant record

   Select Manual Entry again. Refrigerant is the gas inside air conditioning and fridges. The form opens empty, so nothing from the diesel record is carried over. Choose Scope 1 (Direct) and the category Refrigerant.

   • Select Manual Entry
   • Select Scope
   • Choose Scope 1 (Direct)
   • Select Category
   • Choose Refrigerant
9. 9

   Enter the gas and the kilograms added

   In Subcategory type the gas and where it was added. In Unit type kg, and in Activity Data type 12, the kilograms on the contractor's service report. The amount topped up is taken as the amount that leaked.

   • Type Subcategory: R-410A top-up, store air conditioning
   • Type Unit: kg
   • Type Activity Data: 12
10. 10

    Choose the refrigerant factor from the list

    Again several gases fit, so the amber note asks you to choose. Open Emission Factor and choose R-410A for 2025. It is 2,088 kilograms of CO2e for each kilogram of gas, which is why small leaks matter. The line underneath says this factor expects kilograms, which matches the Unit box.

    • Select Emission Factor
    • Choose R-410A — IPCC · Global 2025 · 2088 kgCO2e/kg
11. 11

    Set the period and the source type

    Set Period Start and Period End to the same quarter. Source Type starts at Manual Entry again; open it to check and keep Manual Entry, because this figure comes from a service report.

    • Type Period Start: 2026-07-01
    • Type Period End: 2026-09-30
    • Select Source Type
    • Choose Manual Entry
12. 12

    Add a note and select Create

    In Notes name the service report, then select Create. Twelve kilograms at 2,088 gives 25,056 kilograms of CO2e, and the line under the category shows the factor you chose.

    • Type Notes: Cool Breeze Technical service report SR-4471, 18 August 2026, three st…
    • Select Create
13. 13

    Check Scope 1 in the Insights panel

    Select Insights at the top right. Carbon footprint now shows a figure beside Scope 1 (Direct): the diesel and the refrigerant together, a little over 51 tonnes. Close the panel with the cross when you have read it.

    • Select Show insights panel