Record electricity use by hand

Steps

1. 1

   Open Emissions

   In ESG and Carbon select Emissions. This list holds every activity that causes greenhouse gas emissions. There are three ways to add records: Upload Bill reads a bill using AI, Import CSV loads a spreadsheet, and Manual Entry lets you type one record. This lesson uses Manual Entry.

   • Select Emissions0 (0)
2. 2

   Select Manual Entry

   Select Manual Entry. A form opens. Scope, Category, Unit, Activity Data and the two period dates are required; the form will not save without them.

   • Select Manual Entry
3. 3

   Choose the scope

   Open Scope and choose Scope 2 (Energy), which is energy the company buys. Scope 1 (Direct) is for fuel and gases it burns or releases itself, and Scope 3 (Value Chain) is for everything else, such as water, waste and travel.

   • Select Scope
   • Choose Scope 2 (Energy)
4. 4

   Choose the category

   Open Category. The nine choices are Electricity, Fuel, Travel, Waste, Water, Refrigerant, District Cooling, Biogenic and Other. Choose Electricity. The category decides which emission factors are offered.

   • Select Category
   • Choose Electricity
5. 5

   Describe the source and the unit

   In Subcategory say what the record covers, so you can find it later and so the right factor is matched. In Unit type the unit of the quantity, here kWh for kilowatt hours.

   • Type Subcategory: Grid electricity, stores and head office, Q3
   • Type Unit: kWh
6. 6

   Enter the amount used

   In Activity Data type the total quantity from the bills: 412600 kilowatt hours for July to September, across six stores and the head office.

   • Type Activity Data: 412600
7. 7

   Read which emission factor will be used

   Emission Factor is set to Auto-select, the recommended choice. The green note underneath names the factor it will use, the Dubai grid electricity factor of 0.45 kilograms for each kilowatt hour, and why: it is published for this entity's emirate, and it is the latest published before the reporting year. Reference names the source document.

   

8. 8

   Set the period

   Period Start and Period End are the first and last day the bills cover: the first of July and the thirtieth of September 2026. The record counts towards the reporting year these dates fall in.

   • Type Period Start: 2026-07-01
   • Type Period End: 2026-09-30
9. 9

   Choose the source type

   Source Type says where the figure came from. The choices are Utility Bill, Fuel Receipt, Travel Record, Manual Entry and ERP Sync, which is a feed from the accounting system. Choose Utility Bill.

   • Select Source Type
   • Choose Utility Bill
10. 10

    Add a note for the reviewer

    In Notes record which documents the figure came from, so the person who verifies the record can trace it. Notes is optional, but a record without one is hard to check.

    • Type Notes: Electricity bills July to September 2026, six stores and head office.…
11. 11

    Select Create

    Select Create. The form closes and the record appears in the list. ComplianceOS multiplied 412,600 kilowatt hours by 0.45 and shows 185,670 under CO2e in kilograms. Under the category you can read the factor that was used, marked auto-selected.

    • Select Create
12. 12

    Read the status and the actions

    At the end of the line, Status says Unverified: nobody has checked the record against the bills yet. Under Actions, the tick verifies a record and the pencil edits it. Verifying is for a second person, as a later lesson shows.

13. 13

    Check the total in the Insights panel

    Select Insights at the top right. Carbon footprint now shows the electricity under Scope 2 (Energy) in tonnes: 185,670 kilograms is 185.67 tonnes. Emissions intensity divides the total by the revenue and floor area from the configuration. Close the panel with the cross at its top corner when you have read it.

    • Select Show insights panel