How this connects to the rest of ComplianceOS

Steps

1. 1

   Start where the name was entered: Tax Intelligence

   In the left menu select Tax Intelligence. This is the accountant's list. The sale with the invoice number MST-INV-8002 carries the customer's name, Zephyr Line Maritime LLC. Typing that name here is the only thing a person did.

   • Select Tax Intelligence
2. 2

   The name was screened: AML/CFT, Screening

   Select AML/CFT in the left menu, then the Screening tab. All Screening Checks holds a check for every name on the accountant's transactions, next to the names screened by hand and the company's beneficial owners, whose type is UBO. The list is long by now, so select Escalated on the left to find this customer's check. The entry it matched comes from the list called Training examples, fictional.

   • Select AML/CFT
   • Select Screening
   • Select Escalated1
3. 3

   The amounts were tested: Monitoring

   Select the Monitoring tab. The two large transactions raised alerts when they were saved, the cash rule raised another at the scan, and the possible sanctions match raised the critical alert. One alert became the report on the SARs tab.

   • Select Monitoring
4. 4

   A due diligence record was opened: CDD Records

   Select CDD Records. The record for this customer was opened by the app because of the match. Records for the other customers were added by the AML officer, and their identity documents are stored inside them with a date until which they are kept.

   • Select CDD Records3
5. 5

   The review reached a person: My Actions

   Select My Actions in the left menu. The review the AML officer assigned to you is listed here, with the customer's name, the match score, the words Assigned to you and the status Escalated. My Actions gathers assigned work from every module in the same list.

   • Select My Actions
6. 6

   Open the Risk Register and select Sync Modules

   Select Risk Register in the left menu, under Risk and Governance. Select Sync Modules at the top right. A message reports how many risks were created, updated and closed. The same sync runs by itself overnight.

   • Select Risk Register
   • Select Sync Modules

   

7. 7

   Find the sanctions risk

   Scroll to the list. A risk has been imported with the title Sanctions escalated, the customer's name and the match score, the source Sanctions and the level Critical. It has no owner yet; give it one as you would any other risk. A later sync brings the risk up to date when the check is decided in AML/CFT.

8. 8

   Conclude the escalated check

   Now close the loop. The customer has sent its trade licence, and the licence number and registered address are those of the listed company. Select AML/CFT, the Screening tab, and in the Review Queue select Confirm on the escalated check. The window is titled Confirm Sanctions Match. It shows the list entry, the escalation note, and asks for a reason, which is required for an escalated check. Remember that this entry is a training example; with a real entry this decision would mean stopping the business and reporting it.

   • Select AML/CFT
   • Select Screening
   • Select Confirm
9. 9

   Type the reason and confirm the match

   Type what was checked and select the red button, Confirm Match. A message says Check updated successfully. The Matched box now shows 1, nothing is escalated any more, and a red line at the top says a confirmed sanctions match requires immediate attention.

   • Type Reason (required): Trade licence received on 14 October: licence number and registered ad…
   • Select Confirm Match
10. 10

    Sync again and read the risk

    Go back to Risk Register and select Sync Modules again. The risk for this customer now reads Sanctions matched instead of Sanctions escalated, and its score has risen to the highest on the scale. You did not edit it by hand: confirming the match in AML/CFT changed the risk it had raised. It stays open until someone owns it and records the treatment.

    • Select Risk Register
    • Select Sync Modules
11. 11

    Open the Evidence Vault

    Select Evidence Vault in the left menu, under Assurance. AML work is stored here automatically as evidence, sealed against change: each review decision on a screening check, and each change to a due diligence record or a report. On the left these snapshots are counted under 5Y AML, the retention policy that keeps AML evidence for five years.

    • Select Evidence Vault
    • Select 5Y AML23
12. 12

    Remember the owners: UBO Register

    Select UBO Register in the left menu. The company's own beneficial owners are screened against the same sanctions lists when they are added and whenever the AML officer selects Re-screen. The Screening column and Last Screened show the result, and each screen is a check on the Screening tab.

    • Select UBO Register