Run the trial balance, the profit and loss and the balance sheet

Steps

1. 1

   Open Financial Reports

   In the left menu, under Finance, select Financial Reports. The reports are listed on the left: Trial Balance, P and L, which is the profit and loss, Balance Sheet, AR Aging, AP Aging and Cash Flow. Trial Balance is selected. As of Date is today; change it to see the books as they stood on an earlier date.

   • Select Financial Reports
2. 2

   Select Generate

   Select Generate. Every account that has been posted to is listed with its code, name, type, total debits, total credits and balance. Beside the date, the tag reads Balanced: total debits equal total credits. The line under it says the report is built from posted journal entries only.

   • Select Generate
3. 3

   Read the accounts

   Read down the list. The bank account holds the receipts less the payments. Accounts Payable shows what is still owed to suppliers, including the dealer who sold the van. The suspense account shows the same amount in debit and credit: it was cleared by the approved journal entry.

4. 4

   Check the totals

   Scroll to the Totals line at the bottom. The two totals are equal. If they were not, the tag would read Out of Balance and a red box would explain why, naming the entries or accounts responsible.

5. 5

   Read the panel about tax activity

   Below the report is an amber panel: Tax-module activity not in the ledger. It says that two tax-module transactions have no journal entry, and that none of them is included in the figures above. It gives their income and expense totals and counts how many are not posted, awaiting approval and posted from here.

6. 6

   Select Show by account

   Select Show by account. The panel lists the unposted amounts by account and by type: one income transaction of 12,500 dirhams and one expense of 3,600. These are the cash sale and the stall rental that the tax manager typed into Tax. A later lesson posts them to the ledger with the Post to ledger button.

   • Select Show by account
7. 7

   Download the trial balance

   Scroll back up. Two buttons download the report. Select PDF for a file to print or sign off. Select CSV for a file that opens in Excel with one row for each account. Both are saved to your browser's downloads folder.

   • Select PDF
   • Select CSV

   

8. 8

   Select P and L and set the period

   Select P and L in the list on the left. A profit and loss covers a span of time. Set Period Start to 1 January 2026 and check that Period End is today. Tick Compare to prior period if you want the previous period beside it.

   • Select P&L
   • Type Period Start: 2026-01-01
9. 9

   Generate the profit and loss

   Select Generate. The tiles show Revenue, Gross Profit with its margin, and Net Profit. Below them the report lists revenue, then the cost of goods sold, then the operating expenses, each account on its own line, down to the net profit. Revenue is shown as a positive figure.

   • Select Generate
10. 10

    Read the lines and download

    Scroll down the report. Each cost sits on the account it was posted to: the cartons under cost of goods sold, the uploaded bill under Other Operating Expenses, the electricity under utilities. The same amber panel about tax activity appears below. Select PDF to download the profit and loss.

    • Select PDF
11. 11

    Select Balance Sheet and generate it

    Select Balance Sheet, check As of Date, and select Generate. The balance sheet shows what the company owns, its assets, what it owes, its liabilities, and the owners' share, its equity, on that date. It carries the same Balanced tag: total assets equal total liabilities plus equity.

    • Select Balance Sheet
    • Select Generate
12. 12

    Read the balance sheet

    Assets are split into current assets, such as the bank, petty cash and recoverable VAT, and non-current assets, here the van. Liabilities show what is owed to suppliers, the VAT accounts and the bank loan. Equity shows the share capital, the owner's drawings and a line called Current Year Earnings, which is the net profit from the profit and loss.

13. 13

    Download the balance sheet

    Scroll up and select PDF to download the balance sheet. Tick Compare to prior year before generating when you want last year's figures beside this year's.

    • Select PDF