Accounting, bills, bank and reports

Interactive tutorial

Follow the course step by step in the interactive player.

Lessons

1. 1Tour of Finance: what lives whereThis lesson is for everyone in the finance team. You will learn where each finance task is done: the nine sections inside Accounting and the separate Financial Reports page. The company is new, so every list is still empty; the lessons that follow fill them.6 min
2. 2Set up the chart of accountsThis lesson is for the accountant who sets up the books. You will fill the chart of accounts from a ready-made UAE template, read the list and the tree view, add an account of your own, change it, switch it off and bring it back.8 min
3. 3Add accounts from a file and check the posting accountsThis lesson is for the finance manager. You will add several accounts at once from a spreadsheet file, then read and check the posting accounts, which are the accounts that automatic postings use, such as the bank, the payable, the default expense and the suspense account. You will also see which accounts can be switched off, and look at the foreign exchange settings.7 min
4. 4Record a supplier bill by hand and verify itThis lesson is for the accountant who handles purchases. A supplier bill is recorded in two steps. Saving the bill posts nothing. Verifying it confirms that it is correct and posts it to the ledger: the cost and the input VAT are debited and the amount owed to the supplier is credited. You will type in a bill, read the posting preview, verify it and open its journal entry.8 min
5. 5Upload a supplier bill and a supplier credit memoThis lesson is for the accountant who handles purchases. Instead of typing a bill, you can upload the supplier's document and let the system read it. You will upload a supplier's tax invoice, check what was read, and verify it. Then you will upload a credit memo, which is a supplier's credit note, and see that it posts the opposite way: it reduces the cost and what you owe.9 min
6. 6Record payments on a supplier bill and request a reversalThis lesson is for the accountant who pays suppliers. You will record a part payment on a verified bill by bank transfer, then pay the balance by cheque. Each payment posts its own journal entry and moves the bill from Unpaid to Partially paid to Paid. When the cheque is returned, you request its reversal, which the finance manager approves in the next lesson.8 min
7. 7Approve a payment reversalThis lesson is for the finance manager, the second person on a payment reversal. The accountant has asked for the cheque payment on a supplier bill to be reversed, because the bank returned the cheque. You will find the request in the Approvals inbox, open the record, check the request and approve it. The reversal posts a mirror journal entry, puts the amount back on the bill and keeps the original payment on record.5 min
8. 8Add a bank account and import a statementThis lesson is for the accountant who reconciles the bank. You will register one of the company's bank accounts, look at the settings behind it, and bring in the October statement from a file, so that each line can be tied to a bill or a category in the lessons that follow.8 min
9. 9Match bank lines to supplier billsThis lesson is for the accountant who reconciles the bank. Matching ties a statement line to the supplier bill it pays, and posts the payment for you. You will look at Manual match, let Auto-Match pair the line it can, exclude a line that was already recorded by hand, and follow the result to the bill, the journals and the Three-Way Match report.8 min
10. 10Categorise bank lines that have no documentThis lesson is for the accountant who reconciles the bank. Many statement lines have no bill behind them: card takings, utility payments, bank fees, transfers between your own accounts, money you cannot identify yet. You give each one a category, read the journal entry the category will post, and save. You will categorise five such lines and see where Other puts money that is not yet explained.10 min
11. 11Bank categories that ask a question firstThis lesson is for the accountant who reconciles the bank. Some bank lines cannot be posted from the line alone: a loan instalment mixes principal and interest, a tax payment could be VAT or corporate tax, a refund could be a customer's or a supplier's. For these the category asks what it needs, and the posting follows your answer. None of them is treated as an expense by default. You will categorise five such lines.9 min
12. 12Prepare journal entries and submit them for approvalThis lesson is for the accountant who prepares adjustments. Most entries are posted for you by bills, payments and bank lines. A manual journal entry is for everything else. It is saved as a draft, submitted, and posted only when a second person approves it. You will prepare two entries: one that clears the 500,000 dirhams waiting in the suspense account, and one accrual. Then you will submit both.9 min
13. 13Approve and post journal entriesThis lesson is for the finance manager, the second person in the journal process. The accountant has submitted two manual entries. You will find them in the Approval Queue, check the lines of one, approve it with a comment, and approve the other with the tick boxes that handle several entries at once. Approval is what posts an entry to the ledger.7 min
14. 14Reverse a posted journal entryThis lesson is for the finance manager. A posted entry is never edited or deleted. If it is wrong, or no longer needed, it is reversed: a second entry with the same lines the other way round. The marketplace has now sent its invoice, so the accrual for its fees must come out. You will reverse it, open the reversing entry, and see in the trial balance that the two net to nil. You will also learn what the Needs finance review notice means.6 min
15. 15Register a fixed asset and read its depreciation scheduleThis lesson is for the accountant who keeps the asset register. A fixed asset is something bought to use for several years, such as a vehicle or equipment. You will register a delivery van, choose how it was acquired so that the right journal entry is posted, read the depreciation schedule, look at the window for editing an asset, and open the journal entry behind it.9 min
16. 16Change a fixed asset and know how a disposal is recordedThis lesson is for the accountant who keeps the asset register. After an asset is registered, its details can still be corrected, and one day it will be sold or scrapped. You will correct the van's description with Edit asset, and open the disposal window to see what it asks for, without disposing of the van.4 min
17. 17Create accounting periods, then close, reopen and lock oneThis lesson is for the finance manager. An accounting period is a span of dates, usually a month, that you finish and then close so that its figures stop changing. You will create two periods, close one, reopen it, close it again and lock it for good, and see what happens when someone then tries to post into it. Each of the three actions asks you to confirm, and locking asks you to type the period's name.9 min
18. 18Run the trial balance, the profit and loss and the balance sheetThis lesson is for the finance manager, and for anyone who reads the company's figures. The financial statements are built from posted journal entries only. You will run the trial balance and check that it balances, read the panel that lists tax activity that is not in the ledger, download the report, and then run the profit and loss and the balance sheet.9 min
19. 19Run the payables aging and the cash flow statementThis lesson is for the finance manager. You will run the AP Aging report, which shows what the company owes suppliers by age, download it as a spreadsheet, and run the cash flow statement, which explains how the bank and cash balances moved through operating, investing and financing activities. You will also see the quick Reports view inside Accounting.8 min
20. 20Post tax activity to the ledgerThis lesson is for the accountant. A transaction typed or imported directly into the Tax module is a single amount recorded for tax, with no journal entry, so it is not in the financial statements. The reports list such activity separately, with a button called Post to ledger. You will choose the transactions, say what they were settled against, read the entries that will be created, and send them for approval.7 min
21. 21Approve the tax postings and see the reports changeThis lesson is for the finance manager. The accountant has sent two entries for approval that bring tax activity into the ledger. You will check and approve them, then run the trial balance and the profit and loss again and see that the panel about tax activity has cleared and the figures now include the sale and the cost.6 min
22. 22See who can do what in AccountingThis lesson is for administrators, and for finance managers who need to know how rights are arranged. The Access section of Accounting shows who can view, create, edit and approve, for each kind of record, and through which role. You will read the table, look up who can approve journal entries, and see where access is granted.5 min
23. 23What a person without finance access seesThis lesson is for everyone, and for the finance team when a colleague says they cannot find Accounting. A person whose role does not include finance does not see the Finance pages at all. You will see an employee's menu, search for Accounting, and open a link to Accounting that a colleague sent.3 min
24. 24How this connects: from the supplier bill to the VAT returnThis lesson is for the finance team and the tax manager together. Nothing was typed into Tax during the lessons on bills and banking, yet Tax already holds a transaction for every verified bill and credit memo and for the bank lines categorised with VAT. You will find them as the tax manager, read how they were classified, see the bank lines that arrived for review, and compute the VAT return for the quarter to see the VAT that follows the documents.7 min
25. 25How this connects: the journal behind a bill and the audit trailThis lesson is for auditors, and for the finance team who will be asked the auditor's questions. Every figure in the books can be followed back to a document and to a person. As a read-only auditor you will go from a supplier bill to its journal entry, see that you cannot change anything, and then read the audit log, which shows who created, submitted, approved, reversed, closed and locked each record.7 min

How this connects to the rest of ComplianceOS

• Tax

  Verifying a supplier bill or a supplier credit memo creates its tax transaction, already classified, and a bank line categorised with VAT does the same; imported bank lines also arrive in Tax for review. The VAT return is computed from these transactions.

• Tax, the other way

  A transaction typed or imported directly into Tax has no journal entry; the financial reports list it separately, and Post to ledger turns it into a journal entry that goes through approval.

• Banking

  A bank statement line matched to a verified supplier bill posts the payment and marks the bill paid; a categorised line posts to the account for its category.

• Approvals

  A manual journal entry, and an entry created by Post to ledger, is submitted and must be approved by a second person, in the Approval Queue inside Journals, before it posts.

• Audit log

  Every creation, submission, approval, reversal, period close and lock is recorded with the person and the time, and each document links to the journal entry it posted.

• Access control

  The Access section of Accounting shows who can view, create, edit and approve, through which role, and the approval policy for posting journals.