A tour of Workforce

Steps

1. 1

   Select Workforce in the side menu

   Workforce is under People in the menu on the left. Select it. The page opens with the title Workforce Compliance and, underneath, a row of seven tabs.

   • Select Workforce
2. 2

   Read the figures at the top

   The strip under the title counts the employees of this entity by status. Below it are two large figures: the Emiratisation rate, which is the share of employees who are UAE nationals, shown against its target, and the compliance rate of the wage protection system, or WPS. The dash means no salary payments have been recorded yet.

3. 3

   Look at the Overview tab

   Overview opens first. The Emiratization card shows the status, the current ratio, the target and how many employees are UAE nationals. The company has one employee so far, and she is not a UAE national.

4. 4

   Read the WPS Compliance card

   The WPS Compliance card counts the employees enrolled in the wage protection system and how many were paid on time last month and in the last three months. Import on this card loads payment results from a file; a later lesson uses it.

5. 5

   Scroll down to the Emiratisation trend

   The last card on Overview charts the Emirati ratio at each month end against the target. It is empty for now: a snapshot is recorded automatically on the first of each month, and Rebuild from hire and exit dates fills in the past.

6. 6

   Select the Employees tab

   Employees is the register itself: one row for each person, with nationality, job title, salary, status, whether they are Emirati and enrolled in WPS, and the start date. Above the table are the search box, the filters, Show Terminated, Import and Register Employee. The only person so far is the employee who was set up with the company.

   • Select Employees

   

7. 7

   Select the WPS Payment Records tab

   This tab has three parts. WPS employer set-up holds the company's own details for the salary file. Salary Information Files lists each monthly file you prepare for the bank or exchange house. WPS Payment Records, at the bottom, shows what was paid to each employee, month by month. All three are empty at the start.

   • Select WPS Payment Records
8. 8

   Select the Gratuity Accruals tab

   Gratuity is the end-of-service payment owed to an employee when they leave. This tab lists, for each current employee, the years of service, the amount that builds up each month and the total provision so far. The two totals at the top right add up the whole entity.

   • Select Gratuity Accruals (End-of-Service Provisions)
9. 9

   Select the Expiring documents tab

   Expiring documents lists residence visas, Emirates IDs, labour cards and passports that have expired or will expire soon. Nothing is expiring because no documents have been recorded yet.

   • Select Expiring documents
10. 10

    Select the Settings tab

    Settings holds the rules for this entity. The first card is the Emiratisation target. The second, Leavers and document reminders, sets how long a termination can be undone and how many days before a document expires the reminders go out.

    • Select Settings
11. 11

    Select the Access tab

    Access shows who holds which rights in Workforce. Only people who administer access see the list. As HR director you see a note asking you to contact your security administrator; an administrator's view is shown in a later lesson.

    • Select Access