Set up VAT for the entity: filing frequency, TRN and Emirate

Steps

1. 1

   Open the VAT set-up

   In Tax Intelligence select Setup in the row of groups, then select the tab named VAT Config. The VAT configuration card opens with a box named Approving AI classifications. Below that box are four settings: the filing frequency, the tax registration number, the registration date and the Emirate.

   • Select Setup
   • Select VAT Config
2. 2

   Read Approving AI classifications

   This box decides who approves the AI's suggestions. A classification that rests on the AI alone waits in the review queue until a person approves it. Lines decided by a statutory rule, by your own supplier rules, or as a credit note of an approved invoice are approved automatically. The switch Approve AI suggestions without a person is off, which is the recommended setting: leave it off. An administrator could turn it on for standard rated lines only, within a minimum confidence and a maximum amount. Exempt, zero rated, outside scope and reverse charge lines and credit notes are never approved by the AI alone.

3. 3

   Look at the VAT settings

   Below the approval box are four settings: VAT filing frequency, TRN, VAT registration date and Emirate. You fill them in once, from the VAT registration certificate.

4. 4

   Open VAT filing frequency

   Select the VAT filing frequency box. It reads Not set, quarterly is used, which means nobody has recorded the tax period yet. The two choices are Monthly and Quarterly. Use the one printed on the registration certificate.

   • Select VAT filing frequency
5. 5

   Choose Quarterly and select Save frequency

   Choose Quarterly, then select Save frequency beside the box. A message confirms VAT filing frequency saved. Quarterly periods follow calendar quarters: January to March, April to June, July to September and October to December.

   • Choose Quarterly
   • Select Save frequency
6. 6

   Check the TRN and correct it

   TRN is the tax registration number, the 15 digit number the Federal Tax Authority gave the entity when it registered for VAT. The box may already hold the number entered when the entity was created. Compare it digit by digit with the certificate and, if it differs, type the right one without spaces. It is printed on the return and on the documents you download.

   • Type TRN (Tax Registration Number): 100347219600003

   

7. 7

   Enter the VAT registration date

   In the VAT registration date box, to the right of the TRN, enter the date the registration took effect, as shown on the certificate. Here it is 1 January 2018.

   • Type VAT registration date: 2018-01-01
8. 8

   Choose the Emirate

   Open Emirate and choose Dubai. The return reports standard rated sales for each Emirate in boxes 1a to 1g, and this setting decides which box the entity's sales go to. A single transaction can be given a different Emirate later, when you edit it.

   • Select Select…
   • Choose Dubai
9. 9

   Select Save configuration

   The bar at the bottom now warns that there are unsaved changes. Select Save configuration. A message confirms Configuration saved and the bar goes back to All changes saved.

   • Select Save configuration
10. 10

    Select Returns to see the periods offered

    Select Returns. On the VAT Return tab, Quick select now offers Q1, Q2, Q3 and Q4, and the line beside it reads Filing frequency: Quarterly, with a link back to the set-up. With monthly filing, the same row would offer the twelve months instead.

    • Select Returns
11. 11

    Select Q3 to fill the two dates

    Select Q3. Period Start becomes 1 July 2026 and Period End becomes 30 September 2026. That is the quarter this course works on. When the tab opens, it already proposes the latest period that has ended and is not yet filed.

    • Select Q3