How this connects: the calendar, the Evidence Vault and sanctions screening

Steps

1. 1

   Open the Calendar

   In the left menu, under Assurance, choose Calendar. The Compliance Calendar shows deadlines from every module. The tiles count the deadlines of the month, those overdue, those coming in the next 30 days and those completed in the year.

   • Select Calendar
2. 2

   Find the VAT deadline

   The month view marks 28 October with a VAT label. Under October deadlines, the line reads VAT Return Filing for 1 July to 30 September 2026, with the status Completed. The Tax module created this deadline when the return was computed, and completed it when the return was submitted and locked. Nobody added it here.

3. 3

   Look at the buttons

   Sync Deadlines brings in deadlines from the modules again. Add Custom Deadline is for a deadline that no module creates. The year box at the top changes the financial year shown.

4. 4

   Open the Evidence Vault

   In the left menu choose Evidence Vault. It stores documents and records in a form that cannot be altered afterwards, each with a fingerprint, called a SHA-256 hash, and a retention period. The tiles count the records and how many are sealed.

   • Select Evidence Vault
5. 5

   Search for the acknowledgement

   In the search box above the list type acknowledgement. The list narrows to sample-vat-acknowledgement.pdf, the file the tax manager attached in the Submit and Lock window. It is an uploaded document from the source Tax Return, marked Sealed, with the retention 7 years, Tax, and an expiry date seven years from now.

   • Type Search by file name, original document, hash, or record ID...: acknowledgement

   

6. 6

   See what else the VAT work left in the vault

   Clear the search. The documents attached to transactions are here too, such as the export declaration and the supplier invoices. The other lines were written by the app itself as the work was done: a VAT Return record each time the return was computed, a record for each approval and override of a classification, and a memo of the blocked input VAT. Together they are the audit trail of the quarter.

7. 7

   Open the screening list

   In the left menu, under Financial Crime, choose AML/CFT and select the Screening tab. AML and CFT stand for anti money laundering and countering the financing of terrorism. The tiles count the names screened and how many are pending, cleared, matched and escalated.

   • Select AML/CFT
   • Select Screening
8. 8

   Find the customers and suppliers from the tax transactions

   All Screening Checks lists every name that was screened. The customers and suppliers of the quarter are here, although nobody entered them in this module: each name on an imported or typed tax transaction was checked against the sanctions lists when it arrived. Each line shows the status, the score of the closest list entry and when it was screened. All of them are Cleared.

9. 9

   Know what happens on a match

   Screen Counterparty, above the list, checks a single name by hand. If a name on an import had matched a list entry closely, the import window would have shown a sanctions alert for it with the words Review in Sanctions module, and the check would be listed here as Matched for the financial crime team to resolve.