Classification rules, learning from history and the vendor directory

Steps

1. 1

   Select Setup, then Classification Rules

   In Tax Intelligence select Setup. The first tab, Classification Rules, opens. A rule tells the app how to classify every transaction that matches a pattern. The list is empty: No classification rules yet.

   • Select Setup
2. 2

   Select Add Rule and open Match Type

   Select Add Rule. In the window, open Match Type. Vendor Name matches the supplier or customer name. Description Keyword matches a word in the description. Vendor plus Description needs both. Choose Vendor Name.

   • Select Add Rule
   • Select Match Type
   • Choose Vendor Name
3. 3

   Type the pattern and choose the transaction type

   In Name Pattern type the part of the name that never changes: Saqr Fleet Services. In Transaction Type choose Expense, Purchases, so the rule never touches a sale. All Types would apply it to everything from that name.

   • Type e.g. ATS TRAVEL L.L.C: Saqr Fleet Services
   • Select Transaction Type
   • Choose Expense (Purchases)
4. 4

   Choose the CT Category and the VAT Treatment

   These two are what the rule will set. In CT Category choose Operating Expenses. In VAT Treatment choose Standard Rated, five percent: this garage is a local supplier that charges VAT on fuel and servicing.

   • Select CT Category
   • Choose Operating Expenses
   • Select VAT Treatment
   • Choose Standard Rated (5%)
5. 5

   Add a note and select Create Rule

   Priority decides which rule wins when two match; leave it as it is. In Notes say why the rule exists. Then select Create Rule.

   • Type Why this rule exists...: Van fuel and servicing, always a local standard rated purchase.
   • Select Create Rule
6. 6

   Read the rule in the list

   The rule is listed with its match type, pattern, corporate tax category, VAT treatment and transaction type. Applied counts how many transactions it has classified. The buttons at the end of the line change or remove the rule. A rule is also created when a reviewer ticks Save as classification rule in the override window.

7. 7

   Look at the other buttons

   Bulk CSV loads many rules from a file and Export CSV downloads the rules you have. Learn from history opens a screen where you upload returns that were filed before you used ComplianceOS, with their workpapers, so the app can learn how this entity's transactions were treated.

   

8. 8

   Select Learn from history

   Select Learn from history. Choose the filing type, VAT, type the period, add the files and select Learn from these filings. What the app learns is applied as provisional, to be reviewed first, until you confirm it. Nothing is uploaded in this lesson.

   • Select Learn from history
9. 9

   Go back and select the Vendors tab

   Go back to Tax Intelligence, select Setup and then the Vendors tab. The directory is empty. Select Seed from Transactions. The app creates an entry for every vendor and customer name it finds in the transactions.

   • Select Seed from Transactions
10. 10

    Read the directory

    Each line has the name, the tax registration number, the country, the zone type and three supplier checks: ID, Premises and Bank. Above the list you can search and filter by country, zone, source, whether the tax number is missing and whether the checks are complete.

11. 11

    Select Edit and record that the supplier is abroad

    Select Edit on Brightpixel Lantern Media. The line opens for typing. In the country box type GB, the two letter code for the United Kingdom, and in the zone list choose International. The tax number box takes a 15 digit number for suppliers registered here; leave it empty for this one.

    • Select Edit
    • Type AE: GB
12. 12

    Select Save

    Select Save on the line. The directory is where the app looks up a counterparty's country and zone, and a change here applies to all of that vendor's transactions.

    • Select Save
13. 13

    Select Checks on a local supplier

    Select Checks on Jebel Najm Trading. The window explains the rule: from 1 October 2026 you must verify a supplier before claiming its input VAT. Tick Identity and Place of business, the two checks you have done, and say in Evidence notes where the proof is kept.

    • Select Checks
    • Type Evidence notes: Trade licence and site visit note saved in the supplier file, October…
14. 14

    Select Save checks

    Select Save checks. On the line, ID and Premises are now marked as done and Bank is still open. Bank account confirmation is required only for larger suppliers, as the window explains.

    • Select Save checks