Work a risk: status, residual score, review, filters and export

Steps

1. 1

   Open the register and give the list room

   Open Risk Register. Two risks are listed now. Select the small collapse icon beside In this module, then Hide above the insights panel on the right, so the list gets the full width.

   • Select Collapse section list
   • Select Hide insights panel
2. 2

   Select the pencil to edit the risk

   At the end of the trade licence row, select the pencil. The Edit Risk form opens with everything you entered. It has two things the Add form did not: Treatment Status, beside Category, and a section called Residual Risk, after treatment.

   • Select Edit
3. 3

   Change the treatment status

   Treatment Status says what is being done about the risk. IDENTIFIED means recorded and nothing started. MITIGATING means the plan is under way. ACCEPTED means you have decided to live with it. TRANSFERRED means someone else carries it, for example an insurer. AVOIDED means the activity has stopped, and CLOSED means the risk is gone. The list offers only the moves allowed from the current status, and the line under it says which they are. The renewal has started, so choose MITIGATING.

   • Choose Treatment Status: MITIGATING
4. 4

   Record the residual score

   Scroll down to Residual Risk, after treatment. This is the risk that remains once the plan is working. With the renewal booked, a lapse is now rare, but it would hurt just as much. Choose 1 for Residual Likelihood and 4 for Residual Impact. Left at Not assessed, the Residual column stays a dash.

   • Choose Residual Likelihood: 1 — Rare
   • Choose Residual Impact: 4 — Major
5. 5

   Select Update Risk

   Select Update Risk. A message confirms Risk updated. In the list, Status now reads MITIGATING, and Residual shows one times four equals four beside the unchanged score of eight.

   • Select Update Risk
6. 6

   Mark the risk as reviewed

   The green tick at the end of the row records that you have looked at this risk today. Select it. A message confirms Risk marked as reviewed. Afterwards, resting the pointer on the tick shows the date of the last review, and you can mark it again at the next review.

   • Select Mark reviewed

   

7. 7

   Filter by category

   Above the list are two filters. Open the first, All Categories, and choose OPERATIONAL. Only the supplier code of conduct risk is left.

   • Choose Filter by category: OPERATIONAL
8. 8

   Filter by status

   Set the first filter back to All Categories. Open the second, All Statuses, and choose MITIGATING. Now only the trade licence risk is listed. Set it back to All Statuses when you have finished, or the list stays short.

   • Choose Filter by category: All Categories
   • Choose Filter by status: MITIGATING
9. 9

   Sort the list by score

   The column headings Risk, Source, Score, Level, Owner and Status sort the list. Select Score once and the lowest score comes first; select it again for the highest first. A small arrow beside the heading shows the direction.

   • Select Score
10. 10

    Select a square on the heat map

    On the heat map, a coloured square holds the number of risks with that likelihood and impact. Select the square where Possible meets Major, which shows one. A panel opens beside the map naming the square, Possible by Major, HIGH, and listing the risk in it with its category, its status and a pencil to edit it. Select the cross to close the panel.

    • Select 1
11. 11

    Open the insights panel

    At the top right of the page, select Insights. A panel slides in from the right and sums up the register. Risk distribution counts the risks by level. Treatment shows how many have a residual score, how many treatment plans are overdue and how many risks have no owner. The AI note puts the same figures in a sentence. Pin keeps the panel open beside the page, and the cross closes it.

    • Select Show insights panel
12. 12

    Export the register

    Select Export CSV at the top right. The whole register is downloaded to your computer as a comma separated file, which opens in a spreadsheet. It holds one line for each risk, with its scores, owner, status, treatment plan and dates.

    • Select Export CSV